Inventory & Purchasing

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Connecting to the shared database and preparing your workspace.

Metropolitan Veterinary Hospital

Overview

Supply operations

One workflow from employee request to vendor purchase order.

Requests stay attached to the employee, purchasing can prepare vendor-specific orders, and each item remains visible through ordering, backorder, receiving, and reporting.

1Request
2Prepare
3Create PO
4Receive

Purchasing focus

Items needing attention

Recent movement

Latest activity

Employee action

Request an item

Linked to current account
PackagingSelect an item to see the order size.

Employee action

Paste a request list

Paste one item and quantity per line. Nothing submits until every line is matched and reviewed.

Current location only
Departments are resolved from the master catalog. Each item uses its approved count-sheet department when available; if that mapping needs cleanup, the app uses an assigned fallback department and marks the line for follow-up instead of blocking the request.

Authorized request visibility

Requests

Switch between your own submissions and requests from your assigned departments at the active hospital location.

Purchasing action

Purchasing queue

0 selected
All Vendors · pending0 units$0.00

Vendor-based ordering

Purchase orders

Purchasing reference

Inventory

Structural inventory metadata retained from Cornerstone for Purchasing and Administration. Quantity snapshots are historical reference only, not live balances.

Reference data
Not a live stock count. Use this view for package/UOM, location presence, reorder settings, vendor preference, and source dates. On-hand snapshots are deliberately not shown here.

Inbound workflow

Receiving

Purchasing and system management

Administration

Reports, logs, item and vendor information, and account controls in one workspace.

Selected timeframe

Spending and item usage

Traceable changes

Activity log

Requester communication

Notification log

Employee support

Support tickets

Suggestions and requestor-focused issues submitted through Submit a ticket.

Catalog reference

Item information

Purchasing reference

Vendor information

Organization-wide vendor details, mapped items, purchasing history, and catalog references.

Catalog configuration

Units of measure

Add purchase units such as Sensor, Vial, Ampule, or Each. Aliases are recognized by batch paste and reused in item mapping and PO exports.

Use comma-separated aliases. Deactivating a UOM keeps existing records intact and removes it from future selections.

Administrator-created accounts

User administration

Administrator review

Account access requests

Review requested details, then explicitly assign departments and permitted/default locations.